The gig economy has revolutionized the way people work, providing flexibility and autonomy like never before. Ridesharing platforms like Uber, Lyft, and others have become a popular choice for those seeking extra income or a full-time job. However, amidst the freedom and flexibility, rideshare drivers often encounter challenges when it comes to understanding and managing their taxes. With income coming from multiple sources and a variety of deductible expenses, it’s crucial to maximize your profits and minimize your tax liability. Here are some essential tax tips tailored specifically for rideshare drivers.
Know Your Employment Status
One crucial aspect for rideshare drivers to understand is their employment status. Most rideshare companies classify their drivers as independent contractors. It’s essential for drivers to know the implications of being classified as independent contractors versus employees. As an independent contractor, you have more flexibility and control over your schedule, but you are also responsible for covering your expenses and paying self-employment taxes. On the other hand, if you were to be classified as an employee, the rideshare company would be responsible for certain benefits and taxes, but you may have less control over your schedule. Understanding your employment status can help you make informed decisions about your tax planning and overall business strategy. Stay informed about any legal developments or changes in employment classification laws that may impact your status as a rideshare driver.
Know Which Tax Forms to Expect
As a rideshare driver, you can expect to receive various tax forms from both the rideshare company and other sources. The most common tax forms you’ll receive are the 1099-NEC, 1099-MISC or 1099-K, which report your earnings from the rideshare platform. The 1099-NEC reports non-employee compensation, such as bonuses and incentives. The 1099-K reports your gross ride receipts, including fees and commissions paid to the rideshare company. Form 1099-MISC reports other income, including prizes and legal settlement money. Additionally, if you drive for multiple rideshare companies or other gig economy platforms, you may receive multiple 1099 forms. It’s essential to carefully review these forms for accuracy and use them to report your income accurately on your tax return.
Understand Your Deductions
As a rideshare driver, you are considered self-employed, which means you can deduct business expenses to reduce your taxable income. These expenses would be deducted using Schedule C.
Operating Expenses
You can deduct operating expenses such as the cost of your phone plan and internet expenses used for business purposes, such as communicating with passengers, navigating to pick-up locations, and managing your rideshare app. Other items in this category might be expenses related to providing a safe and convenient experience for passengers, such as cleaning supplies, air fresheners, phone mounts, chargers, tire inflators, and water bottles, can also be deducted. You can also deduct services you obtain for your rideshare business, including roadside assistance plans, car washes, mileage tracking software, accounting software, or electronic toll transponders.
Insurance and Licenses
You can deduct the cost of your rideshare insurance premiums. If you use your personal vehicle for ridesharing, make sure you have a policy that covers both personal and commercial use. Deduct any fees associated with obtaining or renewing your driver’s license, vehicle registration, or any other required licenses or permits.
Vehicle Expenses
A big portion of your deductions will likely be vehicle expenses. You have two options for this category. You can use the standard mileage deduction or deduct actual expenses incurred for the year. The mileage deduction is one of the most significant tax benefits for rideshare drivers. You can deduct a set amount for each mile driven for business purposes. In 2024, this amount is 67 cents per mile driven for business purposes. Keep track of all miles driven while working, including driving to pick up passengers, driving between rides, and driving for business-related errands.
The actual expenses method allows you to deduct a portion of your vehicle-related costs, including gas, oil changes, repairs, maintenance, car washes, depreciation, registration fees, and even lease payments or loan interest if you own your vehicle. This method requires detailed records but can be very beneficial if your vehicle is expensive to maintain.
Keep Detailed Records
Maintaining accurate records of your income and expenses is vital for tax purposes. Keep track of every mile driven for business purposes, including both passenger pickups and driving between rides. There are plenty of apps that can help track both mileage and expenses easily. The IRS looks into these expenses very closely so proper record-keeping is essential for this type of business. It’s also crucial to keep your personal and business expenses separate. Consider getting a separate bank account and credit card for your rideshare business to streamline your record-keeping process and make it easier to track deductible expenses.
Know Your Tax Responsibilities
As a self-employed individual, one of your biggest responsibilities is to ensure you’re paying quarterly estimated taxes to the IRS. This is because the IRS requires tax to be paid as income is earned. As a self-employed individual, you do not have the benefit of automatic tax withholding through an employer. This means it’s your job to make sure taxes are paid each quarter. Failure to pay these taxes throughout the year can result in penalties and interest charges. Use Form 1040-ES to calculate and pay your estimated taxes each quarter. This process can be confusing. Don’t be afraid to consult with a tax professional for clarification on this. It’s better to ask for help now than to be surprised with a tax bill later.
Save for Retirement
As a self-employed individual, you don’t have access to employer-sponsored retirement plans. However, you can still save for retirement through options like a Solo 401(k) or a Simplified Employee Pension (SEP) IRA. Contributing to these retirement accounts can help reduce your taxable income while saving for your future.
Consider Hiring a Tax Professional
While it’s possible to handle your rideshare taxes on your own, it can be beneficial to seek the assistance of a tax professional, especially if you’re unsure about complex tax issues or have significant deductions. Tax laws and regulations are subject to change, so it’s essential to stay informed about any updates that may affect rideshare drivers. You can always do your part by subscribing to newsletters or following reputable tax resources online. However, a tax professional can help you maximize your deductions and ensure compliance with tax laws.
Tax Help for Rideshare Drivers
In conclusion, managing taxes as a rideshare driver requires careful planning and record-keeping. By keeping detailed records, understanding your deductions, and staying informed about tax laws, you can minimize your tax liability and maximize your profits. Consider seeking the guidance of a tax professional to ensure compliance and take full advantage of available deductions and tax-saving opportunities. With the right approach, you can navigate the tax landscape with confidence and focus on growing your rideshare business. Optima Tax Relief is the nation’s leading tax resolution firm with over $3 billion in resolved tax liabilities.
Today, Optima Tax Relief Lead Tax Attorney, Phil, talks about the common IRS penalties: failure to pay and failure to file, including what each are, and which one is worse for taxpayers.
Failure to Pay Penalty
The failure to pay penalty is a financial penalty imposed by the IRS on taxpayers who fail to pay their taxes by the due date. This penalty typically accrues at 0.5% of the unpaid taxes for each month or part of a month the tax remains unpaid. It will continue to accrue until the date the tax is paid in full. However, it will not exceed 25% of your unpaid taxes.
Failure to File Penalty
The failure to file penalty is a financial penalty imposed by the IRS on taxpayers who fail to submit their tax return by the deadline. This penalty typically accrues at 4.5% of the unpaid taxes for each month or part of a month the tax return is late. It will continue to accrue until the date the tax return is submitted, up to 22.5% of your unpaid taxes.
So, Which is Worse?
Well, our expert says the failure to file penalty is. This is because of the hefty penalty of 4.5% each month the balance goes unpaid your taxes are filed. So, as Phil says, “Do something.” In this case, do file your taxes, even if you can’t afford to pay your tax bill. At least then you won’t need to worry about the aggressive failure to file penalty.
Tune in next Friday when Phil answers your questions about the Child Tax Credit.
Moving to a new state is often an exciting adventure, but amidst the hustle and bustle of relocation, it’s easy to overlook important details, such as how the move will impact your taxes. State tax laws vary widely, and failing to understand and plan for these differences can result in unexpected financial consequences. To help you stay ahead of the game, here’s a comprehensive tax checklist for anyone considering a move to a different state.
Check the Income Tax Rate
When researching where to move, finances are sure to be a top priority to keep in mind. Sometimes this means choosing a state that has a lower cost of living. Another thing to consider is the state income tax rate. Certain states do not tax any income. These include:
Alaska
Florida
Nevada
South Dakota
Texas
Tennessee
Washington
Wyoming
New Hampshire does not tax W-2 wages but does tax certain investment and business income. However, this tax will be eliminated in 2025. California, Hawaii, New York, New Jersey, Oregon and Minnesota currently have the highest income tax rates.
Check Property Tax Rates
Property tax rates can vary widely from state to state, and even within states, they can vary by county or municipality. It’s essential to research the specific property tax rates in your new location to accurately budget for homeownership expenses. Some states, like New Jersey and Illinois, are known for having particularly high property tax rates. Others, such as Hawaii and Alabama, have comparatively lower rates. Before purchasing a home in your new state, research recent property sales in the area to get an idea of the market value and potential property tax implications.
High property tax rates can impact the affordability of homeownership. This is especially true for those on fixed incomes or with limited financial resources. When considering a move to a new state, factor in the property tax implications alongside other housing-related expenses, such as mortgage payments, insurance, and maintenance costs. Property taxes are generally deductible on federal income tax returns, subject to certain limitations. However, the deduction for state and local taxes, including property taxes, is capped at $10,000 per year for individuals or married couples filing jointly.
Check Sales Tax Rates
Sales tax rates are another critical consideration when moving to a new state, as they can impact your day-to-day spending habits and overall cost of living. Sales tax rates can vary significantly from state to state and even within states. While some states have a single statewide sales tax rate, others allow local jurisdictions to impose additional sales taxes, resulting in varying rates within the same state.
Certain goods and services may be exempt from sales tax in some states. Common exemptions include groceries, prescription medications, and clothing. Additionally, some states impose special sales tax rates on specific items, such as gasoline, alcohol, tobacco, and prepared meals. Be aware of these special rates and how they may impact your budget. Sales tax rates can have a significant impact on the overall cost of living in a particular state. Higher sales tax rates may make goods and services more expensive, reducing your purchasing power and impacting your budget. When considering a move to a new state, factor in the sales tax rate alongside other cost-of-living expenses.
Check Your Filing Requirements
If you lived in two or more states during a year, you would need to check the filing requirements for each state. The requirements are typically listed on the state’s tax authority website. In most cases, you’ll need to file a return in all states you lived in during the tax year. To do this, you’ll need to calculate your earnings in each state and determine the percentage of your income that was earned in each state. You’ll need to file the relevant tax forms in each state, usually as a resident or part-year resident. It’s important to note that two different states legally cannot tax the same income, so moving states does not necessarily mean you will pay more taxes.
There may be some scenarios in which you moved states, but still work in your old state. In this case, you would likely need to file a tax return in the state where you live, as well as a nonresident tax return in the state where you work. You may also want to check the tax laws in your new state. Finding out how your new state handles itemized deductions, state tax deductions, or federal tax changes can help you avoid unexpected issues during tax time.
Check Which Income Types Are Taxable
If you have multiple sources of income, it is vital to check how the income will be taxed in your new state. Interest and dividend income is typically taxed by the state in which you are a permanent resident. In addition, some states require estimated tax payments on some incomes. Not knowing the rules or deadlines for these can result in underpayment penalties.
Investments that are tax-exempt in your old state may suddenly be taxable in your new state. While all states do not require you to pay taxes on federal bonds, not all states have the same definition of a federal bond, meaning some tax bonds and others do not. Retirement income is also taxed differently in certain states, so if you are moving because of retirement, you may want to check the tax laws surrounding retirement income first.
Check Your Eligibility for Moving Expense Deductions
The 2017 Tax Cuts and Jobs Act (TCJA) eliminated the moving expense deduction for taxpayers, unless they are active-duty military members. However, this act is set to expire beginning in 2026.
Tax Relief for Those Moving States
It goes without saying that filing taxes after moving states can become very complex, especially if you have several income sources. Sometimes the new state you move to may not be your first choice, like when you’re an active-duty military member or are relocating for a job. In other cases, you may have the option to choose which state you want to relocate to. In these cases, researching tax laws in your new state can save a lot of time, money and stress during tax time. It may be best to seek the help of a credible tax preparer or professional to look at your tax situation. Optima Tax Relief has a team of dedicated and experienced tax professionals with proven track records of success.
If you’ve ever had to deal with the IRS, you’ll probably agree that one of the most puzzling concepts is the IRS Collection Financial Standards. These standards play a crucial role in determining a taxpayer’s ability to pay their tax debt. They can significantly influence the outcome of negotiations with the IRS. In this article, we’ll break down what the IRS Collection Financial Standards are, how they are used, and what taxpayers need to know when dealing with them.
Understanding the IRS Collection Financial Standards
The IRS Collection Financial Standards are a set of guidelines used by the IRS. They help evaluate a taxpayer’s ability to pay their outstanding tax liabilities. These standards establish allowable living expenses (ALEs) for taxpayers based on their household size and location. The standards cover various categories of expenses, including food, clothing, housing, transportation, and out-of-pocket health care expenses.
The standards are derived from national and regional data on average costs for basic necessities. They provide a framework for the IRS to assess a taxpayer’s financial situation. Then, they determine a reasonable amount that the taxpayer can afford to pay towards their tax debt each month. For example, a family of three is allowed the following expenses per month:
$977 for food
$83 for housekeeping supplies
$187 for apparel and services
$87 for personal care products and services
$343 for miscellaneous expenses
Housing allowable expenses are based on local standards. For example, a family of three living in Orange County, California is allowed housing expenses of $3,851 per month. On the other hand, a family of three living in Clarke County, Alabama is allowed housing expenses of $1,821 per month.
How the IRS Uses the Standards
When a taxpayer owes back taxes to the IRS, the agency may initiate collection actions to recover the debt. As part of this process, the IRS will conduct a financial analysis of the taxpayer’s situation to determine their ability to pay. The IRS Collection Financial Standards serve as a benchmark for evaluating the taxpayer’s expenses . They use these to determine what portion of their income can be allocated towards repaying the tax debt.
If the taxpayer’s expenses exceed the amounts allowed by the standards, the IRS may challenge certain expenses. Alternatively, they may request additional documentation to justify them. For example, if a taxpayer claims higher-than-average housing expenses, the IRS may ask for proof of rent or mortgage payments.
Negotiating with the IRS
Taxpayers who are unable to pay their full tax debt may have options for negotiating a more manageable payment. Understanding the IRS Collection Financial Standards can be beneficial during these negotiations, as taxpayers can use the standards to support their case for lower monthly payments.
For example, if a taxpayer’s actual expenses exceed the amounts allowed by the standards, they can provide documentation to demonstrate the necessity of these expenses. This documentation may include receipts, bills, or other supporting evidence.
It’s essential for taxpayers to be prepared and organized when negotiating with the IRS. Having a clear understanding of their financial situation, including their income, expenses, and assets, can strengthen their position and increase the likelihood of reaching a favorable agreement with the IRS. But keep in mind that just because a taxpayer is used to paying a large amount of living expenses, does not mean that the IRS is willing to accept this. In other words, the IRS will not always allow expenses that exceed their Collection Financial Standards.
Six Year Rule for Repayment of Tax Liability
As mentioned, in some cases, your expenses may exceed the IRS Collection Financial Standards. There is a six-year rule that allows you to pay these expenses if your tax liability, including penalties and interest, can be paid in full within six years, or before the Collection Statute of Limitations ends. If you can’t pay within six years, the IRS may allow you to take a year to pay off or change some expenses that exceed the standards.
Tax Help for Those Who Owe
The IRS Collection Financial Standards play a significant role in determining a taxpayer’s ability to pay their tax debt. By understanding how these standards are used and knowing their rights during the negotiation process, taxpayers can better navigate their interactions with the IRS and work towards resolving their tax issues effectively. Seeking professional assistance from tax professionals or enrolled agents can also be valuable in navigating complex tax situations and achieving the best possible outcome. Optima Tax Relief is the nation’s leading tax resolution firm with over $3 billion in resolved tax liabilities.
While you may not have heard of the term “imputed income,” chances are that you might be receiving it from an employer. Imputed income is essentially non-cash goods or services that you receive from your employer as a form of income. It’s important to know how much you receive because it is taxable, which means it can come with certain tax implications. Here’s an overview of imputed income, including how it works, what’s included, and how to report it during tax time.
What is Imputed Income?
Imputed income is any non-cash items or services that you receive from your employer. It is expressed as the cash value of the non-cash perks you receive at work. It’s essentially the IRS’s way of ensuring that all forms of compensation, including non-monetary perks, are considered when calculating an individual’s taxable income. The total amount of imputed income is typically reported on an employee’s W-2 under “Wages, Tips and Other Compensation.”
Examples of Imputed Income
Here are the more common examples of perks or “fringe benefits.”
Company Vehicles
If you use a company car for work, this can be considered imputed income. However, only your personal use of the car is taxed as a fringe benefit. The amount taxed will depend on the fair market value of the car and the total miles driven for personal use compared to total miles driven that year. If you use a company car for personal use, you should actively log mileage and the purpose of each trip.
Gym Memberships
Some companies give their employees free gym memberships to encourage wellness. This fringe benefit should be reported as income during tax time. This is true even if the gym membership is paid for through your employer-sponsored health insurance provider. If the gym is at the same location of the work property and is not only available to employees, then it is excluded from imputed income.
Education Assistance
Some employers reimburse employees for higher education tuition, as long as the program of study is related to their area of work. If the amount granted to the employee exceeds $5,250, the excess will be considered taxable imputed income.
Employer-Provided Housing
The fair market value of housing provided by an employer to an employee is typically considered imputed income, unless specific conditions apply. This also includes housing allowances. To qualify for an exclusion, the housing must be on business premises, be furnished, and be a condition of employment. An example of this type of scenario is if a construction worker was completing a job in a remote area that would make daily commuting impractical. There is more to this topic so be sure to consult a tax professional if you receive this type of fringe benefit for clarification.
Group Term Life Insurance
When an employer pays for life insurance coverage exceeding $50,000 for an employee, the portion exceeding the limit is considered imputed income.
Dependent Care Assistance
Employer-provided dependent care assistance exceeding $5,000 per year may be considered imputed income and subject to taxation.
Moving Expense Reimbursement
Reimbursements for moving expenses are considered imputed income from 2018 through 2025. After 2025, a portion may become excluded.
Adoption Assistance
Employer-provided adoption assistance exceeding $16,810 for 2024 may be considered imputed income and subject to taxation.
Imputed Income Exclusions
Small, infrequent benefits provided by an employer, such as occasional snacks or holiday gifts, are often excluded from income calculations. Additionally, things like company cell phones, meals, and some employment discounts are excluded. Employer contributions to qualified retirement plans, such as 401(k) plans, health savings accounts (HSAs) and flexible spending accounts (FSAs), are generally excluded
Reporting Imputed Income
Your employer should withhold taxes on your imputed income and then report it on your W-2. Review this information carefully for accuracy. If your employer does not, they are still responsible for reporting the income. This means you are responsible for paying the tax on the income at tax time. Individuals must report this income on their tax return (Form 1040) in the appropriate sections. Refer to IRS instructions or seek professional assistance if needed. If you’re unsure about whether you currently receive any form of imputed income, you should seek help from a knowledgeable tax preparer. Optima Tax Relief has over a decade of experience helping taxpayers with tough tax situations.
